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SATISFACTORY ACADEMIC PROGRESS (SAP) Policy for FINANCIAL AID 2013-2014

In accordance with Federal and State regulations, to qualify for and receive Financial Aid, students are required to make progress toward completion of their educational goals to continue to receive Financial Aid. 

ELIGIBILITY

To become eligible to receive financial aid at Peralta Community College District (PCCD), students must submit a completed Free Application for Federal Student Aid (FAFSA) to the Department of Education (DOE) to establish eligibility, complete a Financial Aid File, and adhere to the following requirements:

  1. Enroll in a Title IV eligible program for the purpose of completing an Associate Degree, an eligible certificate program, or transfer requirements.
  2. Maintain a Peralta Community College District cumulative GPA of 2.0 or above.
  3. Complete an educational program within the maximum timeframe (150%) of the published program’s required units at PCCD.

Complete the required minimum number of units each semester of the total number of units attempted per the chart below.

PLEASE NOTE:

Attempted units are all units/classes in which the student was enrolled thru census week.  Therefore some W’s may be included in the “attempted unit” total.

Paid for:

Units of Enrollment:

Must Complete:

Full-time

12 or more

10

¾ – time

9 – 11.5

8

½ – time

6 – 8.5

6

< 1/2 – time

1 – 5.5

All units of Enrollment

 

FINANCIAL AID WARNING STATUS

The Financial Aid Office will review each student’s record at the end of each academic semester. Students who do not meet Satisfactory Academic Progress (SAP) requirements at the end of their first  semester will be notified by the Financial Aid Office that they have been placed in Financial Aid Warning status.   If while on Financial Aid Warning Status, students fail to meet the SAP standards for the second time they will place on Financial Aid Disqualification Status and all aid for the term will be cancelled.  (With the exception of the BOG Fee Waiver). . Students may reinstate eligibility by complying with Satisfactory Academic Progress Standards in a term without receiving Financial Aid.

 

MAXIMUM TIME FRAME: (generally 90 units or more for most AA/AS programs, but maybe less)

Students should complete their educational objective within a maximum time frame of 150%, or 90 attempted semester units for a standard two-year program. Programs shorter than two (2) years will be monitored for completion of the same 150% unit maximum time frame. Note: All completed and accepted transfer units are also counted in the 90 units attempted when used toward a degree or certificate at a Peralta College.

IMPORTANT INFORMATION

If at any point in time it is determined that the student cannot complete their course of study within the 150% timeframe (90 units for AA/AS, other certificate programs will vary), they will be immediately disqualified from future financial aid (with the exception of the BOG Fee Waiver), for the remainder of their program, even if currently meeting the SAP standards.

  1. Students receiving financial aid must maintain a cumulative 2.00 grade point average (GPA).
  2. Grades of “W”, “F”, “FW”, “CR”, ”NC”, ”P”, ”NP” and “I” will be monitored and included toward calculation of the 150% unit maximum time frame.
  3. The completion of a course grade of “I” (Incomplete) will not be included for purposes of determining enrollment status in a subsequent term.
  4. A student may repeat a course one time for which a grade of “D” or  higher is received.
  5. A student may repeat a course for which an earned grade of “F” or “W” is received in order to achieve a passing grade.
  6. Instructors are strongly urged to use the “FW” grade for students who fail due to late term withdrawal.
  7. A student with a grade of “F” who is being processed for payment by the Financial Aid Office must provide documentation from the grading instructor that the grade was earned by the student. The student must have attended class for the term and earned a failing grade by such measure as determined by instruction that qualifies a grade of “F”.
  8. A student may repeat but not exceed the allowed number of repeats for courses listed in the class schedule. These repeated classes will be included in the student’s enrollment status and a grade for each class must be received. Financial aid payments will not be issued for unauthorized repeated coursework, even if financial aid was not paid for the class the first time it was repeated.
  9. A student who uses transfer credits from college(s) outside the Peralta District must submit transcript(s) for evaluation by an academic counselor or Admissions and Records Office. Those units will be included in the calculation of the 150% program maximum time frame.
  10. The pace of a student’s program completion will be evaluated when a student has reached 60 attempted units. If it is determined that the student will be unable to complete his/her program of study within the maximum time frame allowed, all financial aid will be terminated.
  11. Students with a Baccalaureate (Bachelor’s) or other graduate degree are considered to have surpassed the maximum time frame and will be required to complete a financial aid petition/appeal to be considered for financial aid. Note that filing an appeal may not qualify a student for financial aid eligibility. The decision of the college on appeals is FINAL and may not be contested.
  12. Students who fail to meet term grade point average (GPA), unit completion, allowance of 50% or less for “W”, “I”, “NP” grade notation, or time-frame requirements will be placed in financial aid Warning status and will be removed from this Warning status only if minimum academic progress requirements are met in the subsequent (Warning) term.
  13. Failure to meet minimum Satisfactory Academic Progress (SAP) requirements by the end of the Warning semester will result in termination of financial aid and be placed on Disqualification status
  14. A student may reinstate eligibility for financial aid by complying with Satisfactory Academic Progress standards in a term without receiving financial aid.
  15. Students may also remove deficiencies for prior academic years during the Summer session without receiving financial aid. Students must notify the Financial Aid Office when this option is used.

REMEDIAL COURSEWORK

If a student receives financial aid for remedial coursework, and completes one year or 30 units, no further aid will be paid for remedial study. The student may continue to enroll in remedial classes, but financial aid payments will be calculated only for degree-applicable coursework. Satisfactory academic progress is monitored each term.

ESL COURSEWORK

Students who enroll in excessive ESL coursework (over 45 units) without enrolling in classes leading toward their stated educational major or goal will be notified by the Financial Aid Office and requested to meet with an academic counselor to determine proficiency to enroll in at least one class leading toward the declared major. ESL students will be strongly urged to en­roll in coursework that will assist them in completing their educational goal.

 ESL and remedial coursework will count toward the 2.0 GPA and units completion requirements (SAP Standard).  However, all ESL and 30 units of Remedial coursework will be subtracted in the calculation of the maximum time frame allowed.

REPEAT COURSEWORK

Students may only receive financial aid only twice for the same course after having received a grade of “D” or higher or with a grade of “P” (Pass).  Please review the grid below for a better understanding.

Attempts

 

Scenario

1

Scenario

2

Scenario

3

Scenario

4

Scenario

5

Scenario

6

Scenario

7

 

1

 

Withdrawal

or “F”

Withdrawal

Grade

F/NC

Grade

F/NP

Grade D Grade C Grade D

 

2

 

Withdrawal

or “F”

Grade F

Grade

D/CR

Grade

F/NP

Grade F/NC Grade D* Withdrawal

 

3

 

Withdrawal

or “F

Grade D

Grade

D/CR

Grade

D/P

    Withdrawal

 

4

 

Withdrawal

or “F”

Grade C  

Grade

F/NP

    Grade F
 

*Okay to

receive aid

until Title 5

or SAP

prevents it.

 

No More

Aid

No More

Aid

No More

Aid

*Last F

followed

after the

D

 

 

 

 

No More 

Aid

* F

followed

after the

D which

was a

Passing

grade

No More

Aid

*Regardless

of grade

you can

only be

paid twice

 

 

No More

Aid

*Last F

followed

after the

initial D

 

 

 

*Institutional class repeat policies differ from college to college in California.  Commonly, students need to have a significant lapse of time from when the class was first attempted, in order to repeat a class passed with C or better grade (Please refer to Title 5)

 

  • Financial Aid

    Tuesday 29 July 2014
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  • Peralta Community College District

    The district comprises four campuses serving northern Alameda County.
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