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Satisfactory Academic Progress

Federal regulations mandate that a student receiving Financial Assistance under Title IV programs must maintain satisfactory academic progress in his/her course of study regardless of whether or not financial aid is awarded each semester. PCCD Financial Aid Satisfactory Academic Progress Policy is applied consistently to all Financial Aid recipients. Students pursuing a Certificate, Associate Degree, or Transfer are responsible for understanding and adhering to the financial aid satisfactory academic progress policy.

Mandated by Federal and State Regulations, Financial Aid (FA) Satisfactory Academic Progress is measured with the following standards:

 

  • Qualitative Standard (Cumulative Grade Point Average)
  • Quantitative Standard (Pace of Progress)
    • Pace of Progression
    • Maximum Time Frame

 

Qualitative

Students must maintain a Peralta Community College District cumulative GPA of 2.0 or above.

 

Quantitative

1.    Pace of Progression

Student must complete 66.6% of units attempted each semester in order to complete their program within the maximum time frame, or 150%.  A guideline to assist you is as follows:

 

PLEASE NOTE:

Attempted units are all units/classes in which the student was enrolled thru census week.  Therefore some W’s may be included in the “attempted unit” total.

Units Attempted Must Complete Units Attempted Must Complete
0.5 0.5 14 9.5
1 1 14.5 10
1.5 1 15 10
2 1.5 15.5 10.5
2.5 2 16 11
3 2 16.5 11
3.5 2.5 17 11.5
4 3 17.5 12
4.5 3 18 12
5 3.5 18.5 12.5
5.5 4 19 13
6 4 19.5 13
6.5 4.5 20 13.5
7 5 20.5 14
7.5 5 21 14
8 5.5 21.5 14.5
8.5 6 22 15
9 6 22.5 15
9.5 6.5 23 15.5
10 7 23.5 16
10.5 7 24 16
11 7.5 24.5 16.5
11.5 8 25 16.5
12 8 25.5 17
12.5 8.5 26 17.5
13 9 26.5 17.5
13.5 9

 

2. Maximum Time Frame

Maximum Time Frame is the pace at which students must progress through their program of study to ensure that they will graduate within a maximum timeframe;

Students should complete their educational objective within a maximum time frame of 150%, or 90 attempted semester units for a standard two-year program. Programs shorter than two (2) years will be monitored for completion of the same 150% unit maximum time frame. Note: All completed and accepted transfer units are also counted in the 90 units attempted when used toward a degree or certificate at a Peralta College.

 

What happens if I fail to meet FA Standards of Academic Progress?

  • The Financial Aid Office will review each student’s record at the end of each academic semester. Students who do not meet Satisfactory Academic Progress (SAP) requirements at the end of their first semester will be notified by the Financial Aid Office that they have been placed in Financial Aid Warning status. If while on Financial Aid Warning Status, students fail to meet the SAP standards for the second time they will place on Financial Aid Disqualification Status and all aid for the term will be cancelled.  (With the exception of the BOG Fee Waiver). Students may reinstate eligibility by complying with Satisfactory Academic Progress Standards in a term without receiving Financial Aid.
  • Students who are on FA warning and who improve their academic performance as defined by the qualitative and quantitative standards will be placed back in good standing and may be eligible to continue to receive financial aid for following semesters.
  • Students who are on FA warning who fail to meet the FA Satisfactory Academic Progress Policy will be placed on FA dismissal and denied further funding until they meet the qualitative and/or quantitative standards again.
  • Students who exhaust the Maximum Time Frame allowed for a program of study will be placed on financial aid dismissal.
  • A student who successfully appeals a FA dismissal status is placed on FA probation and eligible to receive Title IV aid as long as the student continues to complete and adheres to all conditions listed on the approved appeal.
  • Students may also regain eligibility by complying with Satisfactory Progress standards in a term without receiving financial aid.

 

How are my grades evaluated under the FA Standards of Academic Progress?

  • Students receiving financial aid must maintain a cumulative 2.00 grade point average (GPA).
  • Grades of “A”, “B”, “C”, “D” and “P” will be considered credit hours attempted and earned.
  • Grades of “W”, “F”, “FW”, “CR”, ”NC”, ”P”, ”NP” and “I” will be monitored and included toward calculation of the 150% unit maximum time frame.
  • Students with a Baccalaureate (Bachelor’s) or other graduate degree are considered to have surpassed the maximum time frame and will be required to complete a financial aid petition/appeal to be considered for a student loan. Note that filing an appeal may not qualify a student for financial aid eligibility. The decision of the college on appeals is FINAL and may not be contested.
  • A student may reinstate eligibility for financial aid by complying with Satisfactory Academic Progress standards in a term without receiving financial aid.
  • A student may lose eligibility for financial aid by NOT complying with Satisfactory Academic Progress standards in a term the student did not receive financial aid.

 

Incomplete Grades

Courses where the student receives an incomplete ( I ) at the end of the semester or term, will count as attempted credit hours and as a non-passing grade when assessing if the student will meet 66.66% Pace of Progress Rule and/or if the student will be within the Maximum Time Frame Rule limit.

SAP Repeat Course Policy

There is no specific limitation on the number of times a student may attempt a course under the FA Satisfactory Academic Progress Policy. All course attempts, even repeated courses, will count when assessing if student will meet the 66.66% Pace of Progress Rule and/or the Maximum Time Frame limit.

Complete Withdrawals

Students who withdraw from the college must still maintain FA Satisfactory Academic Progress. A complete withdrawal will always have a negative effect on a student’s standing under this policy. If a student withdraws from school during the semester, his grades for the semester will be all “W”s. These grades are not passing; therefore the student will not meet the Pace of Progress Rule and will be placed either on FA Warning or FA dismissal depending on what the student’s status was before the semester began.

Summer Sessions Attempted hours

Hours attempted in any Summer Session will be included in the assessment of the 66.66% Pace of Progress Rule and the Maximum Time Frame Rule limit.

Transfer hours and Pace of Progress

Transfer hours which have a PCCD equivalent are counted in the assessment of the 66.66% Pace of Progress Rule.

Transfer hours and Maximum Time Frame

Transfer hours which have a PCCD equivalent are counted in the Maximum Time Frame calculation.

Pace Requirement

The financial Aid office is required to monitor students to ensure that the Program of Study will be completed within the maximum timeframe.   Peralta students will receive a Pace notification after attempting 60 units.  Students will be advised of the requirement to complete their Program and to discuss their Academic Plan with an Academic Counselor.  If it is determined the student will not be able to complete the program within the timeframe, financial aid will be discontinued without appeal. 

Remedial Coursework

If a student receives financial aid for remedial coursework, and completes one year or 30 units, no further aid will be paid for remedial study. The student may continue to enroll in remedial classes, but financial aid payments will be calculated only for degree-applicable coursework. Remedial coursework will count toward the 2.0 GPA and 66.66% units completion requirements (SAP Standard). However, all ESL and 30 units of Remedial coursework will be subtracted in the calculation of the maximum time frame allowed. Satisfactory academic progress is monitored each term.

ESL Coursework

Students who enroll in excessive ESL coursework (over 45 units) without enrolling in classes leading toward their stated educational major or goal will be notified by the Financial Aid Office and requested to meet with an academic counselor to determine proficiency to enroll in at least one class leading toward the declared major. ESL students will be strongly urged to en­roll in coursework that will assist them in completing their educational goal.

ESL and remedial coursework will count toward the 2.0 GPA and 66.66% units completion requirements (SAP Standard). However, all ESL and 30 units of Remedial coursework will be subtracted in the calculation of the maximum time frame allowed.

Appeals

Students who have become ineligible for financial aid due to unsatisfactory academic progress may appeal by completing the Petition (appeals) form available in the Financial Aid Office.

Unusual circumstances may warrant a review of a terminated student’s individual situation such as documented illness, medical or emotional instability; Program Change and/or high unit requirement for a major field of study. Petitioning students may be required to submit documentation to support mitigating circumstances detailed in the appeals statement.    Should a student desire such a review, the student should complete and file such an appeal and submit it to the Home College Financial Aid Office for review by the Appeals Committee.

Generally, students are limited to two petitions relating to SAP at a Peralta College.  Appeals in excess of the limit are reviewed on a case by case basis.  Students may be required to submit a mid-term Work In Progress report in order to establish continued attendance and progress during the appeal semester.

The Appeals Committee is generally composed of an administrator, academic counselor, financial aid staff member, and a student representative. The decision of the committee is considered final.

Notification of FA Satisfactory Academic Progress status

Students placed on FA Warning or FA Suspension will be notified via email and regular mail, of their status after grades post on STC’s computer system.

If there are unusual mitigating circumstances, the FAO Supervisor can utilize professional judgment to review a SAP appeal on a case-by case basis. These appeals are carefully re-examined. Appeal decisions by the FAO Supervisor are considered final and uncontestable.

A student will not be retroactively paid a Title IV grant for a semester after an appeal is denied.  However, there are migrating circumstances in which a Direct loan can be retroactively paid within the aid year at the discretion of the financial aid office.

Students who have already received a Baccalaureate (Bachelor’s) or a graduate degree are considered to have surpassed the maximum time frame and will be required to complete a Financial Aid Appeal to receive any financial aid.

Students who have been placed on financial aid probation are removed from this probation status if minimum requirements are met in the probationary term.

 

  • Financial Aid

    Wednesday 22 November 2017
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  • Since 1964, the Peralta Community College District - comprised of Berkeley City College, College of Alameda, Laney College and Merritt College - has served the cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont by providing 25,000 students each semester with a range of educational programs and life-long learning opportunities.
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