Reduced Course Load (RCL)
International students in F-1 status are required to maintain full-time enrollment during the school year. If you cannot or will not meet this requirement, you must request a reduced course load. Federal immigration regulations severely limit a student’s ability to be less than full time, but it maybe allowed in some circumstances explained below. If you drop below full time without authorization after the drop/add deadline, the Office of International Education is required to report this to SEVIS and you will lose your F-1 status.
According to 8 CFR (Code of Federal Regulations) § 214.2(f)(6)(iii), the Designated School Official (DSO – the Office of International Education Advisors have this designation) may allow an F-1 student to engage in less than a full course of study as provided below. A student who wishes to drop below full time must obtain the approval from a DSO in advance, regardless what the reason might be. A student who drops below a full course of study (after the drop-add period) without prior approval of a DSO will be considered out of status. Please be advised that a lack of financial support does not constitute a valid reason to reduce course load according to immigration regulations.
NOTE: If approved for reduced course load, you are still eligible for on-campus employment benefits.
Definition of Full Time
For undergraduate students, full time is at least 12 credits per semester.
NOTE: The courses you complete with a grade of “D” or “F” will still count towards full-time enrollment, but classes withdrawn resulting in a “W”, will not count.
A student must apply for reduced course load if, due to academic difficulties, he/she is unable to be enrolled full time. He/she must first obtain a letter from his/her academic advisor to verify his/her eligibility to be part time based on academic difficulties.
- Immigration regulations specify four academic difficulty reasons for which a reduced course load may be approved:o Initial difficulties with the English language (usable only in student’s first year)o Initial difficulties with reading requirements (usable only in student’s first year)
o Unfamiliarity with American teaching methods
o Improper course level placement
- A student may be authorized for a reduced course load on the “academic difficulties” basis only for a single term during any one course of study at a particular program level, and must resume a full course of study at the next available term (excluding summer).
- A reduced course load for academic difficulties must consist of at least 6 credit hours for undergraduate students.
Source: [8 CFR § 214.2(f)(6)(iii)(A)]
A student must apply for RCL if, due to a temporary illness or medical condition, he/she is unable to be enrolled full time (or, if necessary, no course load).
- The student must provide medical documentation from a licensed medical doctor, doctor of osteopathy, or licensed clinical psychologist, to the DSO to substantiate the illness or medical condition.
- The letter from the medical provider cannot be dated more than 30 days before the start of the term for which the RCL is requested.
- The letter from the medical provider must recommend either that the student be part time or not enrolled due to medical circumstances.
- A reduced course load for a medical condition can be granted for a period of time not to exceed an aggregate of 12 months while the student is pursing a course of study at a particular program level.
- The student must provide current medical documentation and the DSO must authorize the drop below full time for each new term.
Source: [8 CFR § 214.2(f)(6)(iii)(B)]
Completion of Course of Study
A student must apply for RCL in his/her final term if fewer courses (i.e. less than full time) are needed and required to complete the course of study.
The student must obtain a letter from his/her academic advisor to verify that the current term will be the final term for the student to complete his/her academic program.
Source: [8 CFR § 214.2(f)(6)(iii)(C)]
How to Apply for a Reduced Course Load
- Set up an appointment with your academic advisor for “academic reason” or licensed medical physician (or doctor of osteopathy or licensed clinical psychologist) for “medical reason” to request a letter. The letter must be printed on an official letterhead and contain contact information of the person who signed the letter.
- Submit the following required documents to the Office of International Education:
- F-1 Student Reduced Course Load (RCL) Request Form completed and signed by you.
- A letter documenting need for RCL.
- Completion of Studies: A letter from a counselor confirming that you are expected to complete degree requirements by [date] and specifying the number of credits for which you need to be enrolled in the final term.
- Academic Difficulties: A letter from your academic advisor recommending a Reduced Course Load on the basis of [insert one of four academic difficulty reasons] and elaborating on the circumstances.
- Medical Conditions: A letter from a licensed medical physician, doctor of osteopathy or licensed clinical psychologist recommending a Reduced Course Load on the basis of a medical condition for which you have received care. The letter need not detail the diagnosis or treatment but must specify whether the recommendation is for part-time study or no study (0 credits). The letter cannot be dated more than 30 days before the start of the term for which the RCL is requested.
- If you are requesting RCL for “Academic Difficulties” or “Medical Condition”, you must meet with an International Student Advisor. Call 510-466-7380 or stop by the Office of International Education to arrange a meeting with an advisor. The Office of International Education will determine your eligibility for RCL and report your RCL to SEVIS.