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PeopleSoft Resolution Team Meeting Minutes

22 January 2015

 

Chair: Ranell Holmes

Present: Joseph Bielanski, Joyce Brown-Willis, Adela Esquivel-Swinson, Calvin Madlock.

…more PeopleSoft Resolution Team Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

28 January 2013

Chair: Calvin Madlock

Present: David Betts, Joseph Bielanski, Anita Black, Tamika Brown, Joyce Brown-Willis, Bhushan Kumar, Gary Nicholes, Mike Orkin, Sheryl Queen, Codie Pelletier, Jo Ann Phillips, Karolyn van Putten

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

 

3:05 pm

Minutes from October 2012 and November 2012 meetings were approved unanimously.   

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Upgrade PeopleSoft (v9.0) Project

IT staff with the assistance of Oracle is doing retrofit testing. AVC Madlock thanked all the users that have made themselves available to assist the IT department. …more PeopleSoft Resolution Team Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

19 November 2012

Chair: Calvin Madlock

Present: Karolyn van Putten, Joseph Beilanski, David Betts, Hannah Chauvet, Michael Orkin, Sriram Batpineni, Anita Black, Jacob Ng, Gary Nicholes, Dominique Benavides, Jo Ann Phillips, Joyce Brown-Willis, Connie Willis, Chengwai Chum, Teresa Chan, Kyu Lee.

Agenda Item and Present(s)

Discussion

Follow-up Action

Decisions

Meeting Called to Order:

3:10 PM (Minutes from last minutes not available for approval)

 

 

I. Update on PeopleSoft Projects

 

a) Upgrade PeopleSoft (v9.0) Project – had “Kick-off”, talked about timelines; decision to implement v9.0 then v9.1 in order to manage the complexity of the product. We are on schedule to meet the March-April time frame; we should have the project plan by the next PRT meeting; testers will be needed in mid-January. …more PeopleSoft Resolution Team Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

15 October 2012

Chair: Calvin Madlock

Present: Joseph Bielanski, Joyce Brown-Willis, Teresa Chan, Chungwai Chum, Ron Gerhard, Nate Heller, Kyu Lee, Gary Nicholes, Mike Orkin, Sheryl Queen, Karolyn van Putten, Connie Willis

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

3:10 pm          

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Financial Aid/SAFE Web

This project is underway. Right now we are doing the planning and analysis for proof of concepts. Also, loading the FA database into a server to see if this project feasible or not. There is no timeline yet, but we will know whether or not we can use PeopleSoft FA by December 2012. There are several challenges with FA and would like to look not only at the technical aspects, but functionality aspects. AVC Madlock would like to meet with FA staff. …more PeopleSoft Resolution Team Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

21 May 2012

Chair: Tony Tortorice

Present: Dominique Benavides, Debbie Budd, David Betts, Ron Gerhard, Minh Lam, Mike Orkin, Steve Pantell, Jo Ann Phillips, Sheryl Queen, Adrienne Riley, Karolyn van Putten, Connie Willis

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

3:10 pm

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Financial Aid/SAFE Web

VC Ng and Gary Nicholes met with IT to look at alternatives to PeopleSoft for Financial Aid. They are currently looking at PowerFAIDS, which is a lot much easier to use. Using PeopleSoft Financial Aid requires one to two full time programmers and that is not the case with PowerFAIDS. Los Rios Community College is using this system. …more PeopleSoft Resolution Team Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

23 April 2012

Chair: Tony Tortorice

Present: Dominique Benavides, Debbie Budd, David Betts, Ron Gerhard, Minh Lam, Mike Orkin, Steve Pantell, Jo Ann Phillips, Sheryl Queen, Adrienne Riley, Karolyn van Putten, Connie Willis

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

3:10 pm

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Financial Aid/SAFE Web

Got contract signed with ESI to do the mainframe for another year. We have to the PeopleSoft upgrade before we can do PeopleSoft Financial Aid.

Side note regarding PeopleSoft Upgrade:

As far as the PeopleSoft upgrade, the contract has been going around between Oracle and the district. …more PeopleSoft Resolution Team Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

12 March 2012

Chair: Tony Tortorice

Present: Alexis Alexander, Dominique Benavides, David Betts, Joseph Bielanski, Joyce Brown-Willis, Kerry Compton, Mike Orkin, Jo Ann Phillips

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

3:20 pm

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Financial Aid/SAFE Web

There is a contract going to the Board for tomorrow to extend safe contract.

b) Time and Labor Distribution

Not going to get started until the upgrade process.

The Board approved the upgrade, but still need to do more negotiation with Oracle. …more PeopleSoft Resolution Team Meeting Minutes

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Counseling Functionality Meeting Minutes

8 February 2012

Present: Debbie Budd, Kerry Compton, Sheryl Queen, Jo Ann Phillips, Joyce Brown; Trulie Thompson, Leslie Scurry

Action Items:

1. Reminder: SARS Reason Codes (continued from last meeting)

PASSPORT will soon begin to automate SARS Orientation to the matriculation screen for MIS reporting. The group discussed data input for SARS. Orientation should only be a “reason” attached to the assessment location. Also, all counselors should be using the SARS Reason codes  decided and defined three years ago. CFT members should make sure all counselors are using these.

…more Counseling Functionality Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

30 January 2012

Chair: Tony Tortorice

Present: Alexis Alexander, Dominique Benavides, David Betts, Joseph Bielanski, Joyce Brown-Willis, Debbie Budd, Kerry Compton, Ron Gerhard, Minh Lam, Jacob Ng, Mike Orkin, Jo Ann Phillips, Karolyn van Putten, Sheryl Queen, Susan Rinne

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

3:20 pm

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Financial Aid/SAFE Web

CAO Tortorice got a positive answer from Oracle with regards to integrating Financial Aid to PeopleSoft (PS), but the PS upgrade need to be done first.

The Financial Aid process can be kicked-off in July. Go-live would be set for January 2014. …more PeopleSoft Resolution Team Meeting Minutes

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Counseling Functionality Meeting Minutes

14 December 2011

Action Items

1. SARS Reason Codes (continued from last meeting)

PASSPORT will soon begin to automate SARS Orientation to the matriculation screen for MIS reporting. The group discussed data input for SARS. Orientation should only be a “reason” attached to the assessment location. Also, all counselors should be using the SARS Reason codes  decided and defined three years ago. CFT members should make sure all counselors are using these.

…more Counseling Functionality Meeting Minutes

Filed under: Counseling Functionality Team, Meeting Minutes

PeopleSoft Resolution Team Meeting Minutes

29 November 2011

Chair: Tony Tortorice

Present: Alexis Alexander, Dominique Benavides, David Betts, Joseph Bielanski, Joyce Brown-Willis, Debbie Budd, Kerry Compton, Ron Gerhard, Minh Lam, Jacob Ng, Mike Orkin, Jo Ann Phillips, Karolyn van Putten, Sheryl Queen, Susan Rinne

 

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

3:10 pm

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Financial Aid/SAFE Web

CAO Tortorice just got back the report from Oracle. Oracle believes they can make PeopleSoft work. This project will not be inexpensive, but it will not be more than ESI. CAO Tortorice will prepare a report for the Chancellor and will review this report with VC Ng. Need to find out if this project needs to go out for bid. …more PeopleSoft Resolution Team Meeting Minutes

Filed under: Meeting Minutes, PeopleSoft Resolution Team

Counseling Functionality Meeting Minutes

9 November 2011

Action Items

1. SARS Reason Codes

PASSPORT will soon begin to automate SARS Orientation to the matriculation screen for MIS reporting. The group discussed data input for SARS. Orientation should only be a “reason” attached to the assessment location. Also, all counselors should be using the SARS Reason codes  decided and defined three years ago. CFT members should make sure all counselors are using these.

…more Counseling Functionality Meeting Minutes

Filed under: Counseling Functionality Team, Meeting Minutes

PeopleSoft Resolution Team Meeting Minutes

24 October 2011

Chair:  Tony Tortorice

Present:  Ram Anumula, Dominique Benavides, David Betts, Joseph Bielanski, Joyce Brown-Willis, Gopaal Chandrasevkaran, Karen Croley, Eric Gravenberg, Minh Lam, Kyu Lee, Gary Nicholes, Mike Orkin, Jo Ann Phillips, Karolyn van Putten, Sheryl Queen, Connie Willis

 

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

 

Meeting Called to Order:

3:10 pm

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Financial Aid/SAFE-Web

  • ESI met with the Chancellor and informed him they could not do the job for the price quoted. They will continue to support FA thru 2012-13 academic year. Current FA process will continue as they are right now.
  • The Chancellor has asked for an evaluation of the PeopleSoft Financial Aid module. CAO Tony Tortorice has had two phone conferences with Oracle. In the next couple of weeks he will get a report from Oracle. Judy Cohen has been involved in the meetings. …more PeopleSoft Resolution Team Meeting Minutes

Filed under: Meeting Minutes, PeopleSoft Resolution Team

Counseling Functionality Meeting Minutes

12 October 2011

Action Items

1. Implementation of Holds/process for Probation/Reinstatement from Dismissal

  • October 14, 2011

Message in Student Center:

You are on academic or progress probation. Before enrolling in courses for Spring 2012, go to http://web.peralta.edu/admissions/holds-information/.

This message is to be sent to all students in this status district-wide (i.e., not by college)

…more Counseling Functionality Meeting Minutes

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PeopleSoft Steering Committee Meeting Minutes

29 September 2011

Present:   CAO Tony Tortorice, VC Budd, VC Gerhard, VC Ikharo, AVC Lam

1. ANNOUNCEMENTS

  • Smart-classroom Phase 1 is done, Phase 2 getting underway this week. Next thing is to work on stream-video (consulting with faculty on this).
  • VC Ikharo is requesting IT input with all new construction projects. CAO Tortorice will setup meeting with Robert Dias, Linnea Wren and Jon Olkowski.  …more PeopleSoft Steering Committee Meeting Minutes

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PeopleSoft Steering Commitee Meeting Minutes

4 August 2011

Present:    CAO Tony Tortorice, VC Budd, VC Gerhard, AVC Lam, AVC Orkin

1. Announcement

None

2. Projects Update

a) Financial Aid

  • On track for integration piece.
  • Will run the entire cycle on August 9 and will have 2 weeks to test.
  • AVC Minh asked for clarification on award letter and students acceptance. The Financial Aid group will meet next Tuesday, August 9 and VC Ng is in charge of giving this piece. …more PeopleSoft Steering Commitee Meeting Minutes

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PeopleSoft Steering Committee Meeting Minutes

21 July 2011

Present:    VC Budd, VC Gerhard, VC Ikharo, VC Ng, AVC Lam

1) Annoucements

Vice Chancellor Ikharo shared memo requesting assistance from IT for the installation/set up of smart-classrooms. He met briefly with CAO Tortorice.

Laney and District IT have agreed to do basic imaging and this is in progress. Vincent Koo from Berkeley City College might be able to assist with the other colleges.

2) Projects Update

a) Financial Aid

  • Building out the integration point between SAFE and PS.
  • Need to pull sample from file received by John Walker
  • Developing scenarios for testing, so priorities can be set up. The group working on priorities will meet next week or early August.
  • Setting up integration point between SAFE and PS for check/debit cards. VC Gerhard commented that in some institutions the check/debit cards come out directly from the bank, eliminating the county. …more PeopleSoft Steering Committee Meeting Minutes

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PeopleSoft Steering Committee Meeting Minutes

7 July 2011

Present: VC Budd, VC Gerhard, VC Ikharo, VC Ng, AVC Lam, CAO Tortorice

1) Discussion

a) Projects Review

AVC shared the Executive Project list and went over some of the updates:

i) Catalog Numbers: AVC Lam go an update from the company regarding migration. They will contact Sheryl Queen to validate data.

ii) Library: This project is in the implementation stages. IT will house the server and Linnea Wren is the IT contact. Evelyn Lord has been working with consultant doing data migration from Horizon to Millennium. Gopaal is working on data extraction (Student and Employees information).

iii) Student Records: Waiting on accounts to be corrected to do drops. VC Gerhard mentioned that 1,000 records have been cleaned and there are about 20 to 30 more records that need to be cleaned. VC Gerhard would like to know if there is a way to identified student records prior to enrollment. Ram is in the process of identifying other records and AVC Lam will an update at the next meeting.

iv) Credit Card: Format has been established.

v) Grade Books: Ram completed specifications and document is ready for revision. AVC Lam shared the document with the group. He will also email a copy to all the VCs. …more PeopleSoft Steering Committee Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

27 June 2011

Chair: Tony Hale

Present: Ram Anumula, Dominique Benavides, Debbie Budd, Gopaal Chandrasevkaran, Kerry Compton, Victor Flint, Ron Gerhard, Eric Gravenberg, Tony Hale, Minh Lam, Mike Orkin, Jo Ann Phillips, Beth Tripp, Karolyn van Putten, Connie Willis

Agenda Item and Presenter(s)

Discussion

Follow-up Action

Decisions

Meeting Called to Order:

Tony Hale

3:05 pm

AVC Lam is working on parity pay and will join the meeting soon. 

 

 

I. Update on PeopleSoft Projects

 

 

 

 

 

 

 

 

a) Academic Advising Module (Tripp/Phillips/Counselors)

Last Monday the Pine Tree Group completed the development of the IT module and as they got ready to do a demonstration, they discovered that AA reports were missing. After troubleshooting with Oracle it was discover that there is a problem with data conversion and how data conversion was set up. …more PeopleSoft Resolution Team Meeting Minutes

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PeopleSoft Steering Committee Meeting Minutes

23 June 2011

Present: VC Budd, VC Ng, VC Gerhard, AVC Lam, DES Hale

1. Announcements

a) DES Hale will be departing Peralta, effective June 28th, 2011.  The recurring meeting for the steering committee must be shifted to another calendar.  AVC Lam will ensure the setup.

2. Discussion

a. Review Minutes

i. In the course of reviewing the minutes, VC Gerhard noted VC Budd’s earlier suggestion for an IT Network Steering Committee to complement the PS Steering Committee.  He sought to define what delineates the current lines of responsibility between the district and colleges.  In essence, these distinctions cannot be succinctly articulated.  However, AVC Lam noted that the ENG meeting, recently resurrected, represents an effort to collaborate more regularly with the college network coordinators.  VC Ng noted that there seems to be a need for a Steering Committee to offer support to the ENG efforts, much as the PBI structure offers support to administrative and academic groups. …more PeopleSoft Steering Committee Meeting Minutes

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Human Resources Meeting Minutes

9 June 2011

Filed under: Human Resources Functionality Team, Meeting Minutes

PeopleSoft Steering Committee Meeting Minutes

26 May 2011

Present: VC Budd, VC Ikharo, VC Ng, VC Gerhard, AVC Lam, DES Hale

  1. Announcements
    1. IT reiterated the importance of the committee and its role in focusing the efforts of IT on the many tasks before us.  Moreover, since functional support is part of every project, it is important for the VCs to be on the same page with respect to projects so that the labor requirements can be aligned across the district.
    2. VC Budd recommended that we should institute a steering committee for network IT projects to complement the PeopleSoft projects committee. …more PeopleSoft Steering Committee Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

16 May 2011

 Chair: Debbie Budd

Present: Alexis Alexander, Ram Anumula, Dominique Benavides, MaryBeth Benvenutti, Joseph Bielanski, Debbie Budd, Goopal Chandrasevkaran, Judy Cohen, Kerry Compton, Raghuvir Goradia, Eric Gravenberg, Tony Hale, Minh Lam, Mike Orkin, Jo Ann Phillips, Sheryl Queen, Charlotte Smith, Beth Tripp, Karolyn van Putten, Connie Willis

…more PeopleSoft Resolution Team Meeting Minutes

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Human Resources Meeting Minutes

12 May 2011

HR Meeting Minutes

Filed under: Human Resources Functionality Team, Meeting Minutes

Human Resources Meeting Minutes

10 April 2011

Filed under: Human Resources Functionality Team, Meeting Minutes

Matriculation Meeting Minutes

1 April 2011

Attendees: 

Donald Moore,  Adrienne Riley, Blanca De Oca, Hermia Yam, Minh V. Dao, Sheryl Queen, Joseph Bielanski, Meryl Segal, Kathy Pappert Trulie Thompson, Jo Ann Phillips, Gail Pendleton, Tony Hale, Hector Corrales, and Gopal XXX

 Absent: 

Jacob Ng, Eric Gravenberg, Kerry Compton May Chen, Charlotte Smith, Lesley Scurry, Brenda Johnson, and Patricia Denoncourt …more Matriculation Meeting Minutes

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Human Resources Meeting Minutes

10 March 2011

Filed under: Human Resources Functionality Team, Meeting Minutes

Matriculation Meeting Minutes

4 March 2011

Attendees:

Donald Moore, Brenda Johnson, Adrienne Riley, Blanca De Oca, Hermia Yam, Lesley Scurry, Minh V. Dao, Sheryl Queen, Joseph Bielanski, Trulie Thompson, Jo Ann Phillips, Gail Pendleton, Minh Lam, Charlotte Smith, Patricia Denoncourt, Ram Anumula, Tony Hale, Hector Corralas, Michael Orkin.

Absent:

Jacob Ng, Eric Gravenberg, Kerry Compton May Chen, Kathy Pappert, Meryl Siegel …more Matriculation Meeting Minutes

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PeopleSoft Resolution Team Meeting Minutes

14 February 2011

Chair: Debbie Budd

Present: Debbie Budd, Mike Orkin, Joseph Bielanski, Minh Lam, Tony Hale, Milan Havel, Alexis Alexander, Sriram Battineni, Gopaal Chandrassevkaran, Hui Zhang, Judy Cohen, Kyu Lee, Beth Tripp, Ram Anumula, Raghu Goradia , Dominique Benavides, David Betts, Joyce Brown-Willis, Jo Ann Philips, Sheryl Queen, Krista Johns, Eric Gravenberg, Kerry Compton, Donald Moore

  …more PeopleSoft Resolution Team Meeting Minutes

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Human Resources Meeting Minutes

11 February 2011

Filed under: Human Resources Functionality Team, Meeting Minutes

  • Peralta Community College District

    The district comprises four campuses serving northern Alameda County.
  •