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Board Policies

Board Policies & District Administrative Procedures Home

 

Peralta Community College District

Board Policy

Board Policies are statements or intent/guidelines which are adopted by the Board of Trustees to be used by the administration in the development and implementation of regulations and procedures for operating the District. The Board is the ultimate decision maker in those areas assigned to it by state and federal laws and regulations.

District Administrative Procedures

Administrative Procedures are issued by the Chancellor as statements of regulations, rules, and practices to be used in implementing Board Policy. Administrative Procedures are consistent with the intent of Board Policy. Administrative Procedures are revised as deemed necessary by the Chancellor.

The Peralta Community College District uses the Board Policy and Administrative Procedure Service provided by the Community College League of California. CCLC provides updates biannually (in Fall and Spring) in order to ensure that board policies and administrative procedures reflect recent revisions in federal/state statutes and regulations as well as accreditation standards to ensure the board policies and administrative procedures remain current. The District also regularly reviews board policies and administrative procedures in order to make any needed local updates.

 

Table of Contents

Board Policies

1000

The District

1100 The Peralta Community College District (new)

1200 Mission (replaces BP 1.24)

2000

Board of Trustees
2010 Board Membership
2100 Board Elections (replaces a portion of BP 1.01)
2105 Student Board Members (replaces a portion of BP 1.01

2110 Vacancies on the Board (replaces a portion of BP 1.01)

2200 Board Duties and Responsibilities (replaces BP 1.05)

2210 Officers (replaces BP 1.04)

2220 Committee of the Whole (replaces BP 1.21)

2305 Annual Organizational Meeting (new)

2310 Regular Meetings of the Board (replaces a portion of BP 1.10)

2315 Closed Sessions

2320 Special and Emergency Meetings

2330 Quorum Voting

2340 Agenda Development and Posting

2345 Public Participation at Board Meetings

2350 Speakers and Decorum

2360 Minutes and Recording

2410 Board Policy and Administrative Procedure

2430 Delegation of Authority to the Chancellor (replaces BPs 1.10 and 1.11)

2431 Chancellor Selection (replaces BP 1.20)

2432 Chancellor Succession (new) 

2435 Evaluation of the Chancellor

2510 Participation in Local Decision Making (replaces BPs 2.23, 2.25)

2710 Conflict of Interest (replaces BP 6.86)

2715 Code of Ethics and Standards of Practice (replaces BP 1.06)

2725 Board Member Compensation

2740 Board Education (replaces BP 1.22)

2745 Board Self-Evaluation (replaces BP 1.23)

3000

General Institution

3100 Organizational Structure (replaces BP 2.02)

3200 Accreditation (replaces BP 1.28)

3225 Institutional Effectiveness (new)

3250 Institutional Planning (replaces BP 1.26)

3280 Grants (replaces BP 5.02)

3300 Public Records (new)
3310 Records Retention and Destruction (replaces BP 6.34)
3410 Nondiscrimination
3420 Equal Employment Opportunity (replaces BPs 3.03, 3.11)
3430 Prohibition of Harassment(replaces BP 3.04)
3440 Service Animals (new)
3500 Campus Safety (replaces BP 2.45)
3501 Campus Security and Access (replaces BP 2.45)
3505 Emergency Response Plan (replaces BPs 2.45, 6.70)
3510 Workplace Violence (new)
3515 Reporting of Crimes (replaces BP 2.45)
3530 Weapons on Campus (replaces BP 2.45)
3540 Sexual and Other Assaults on Campus (replaces BPs 2.45, 6.66)
3550 Drug Free Environment and Drug Prevention Program (replaces BPs 2.32, 2.31.1)
3600 Auxiliary Organizations (replaces BP 6.05)
3715 Intellectual Property (new)
3720 Information Technology Use (replaces BPs 4.60, 4.65, 6.93)
3810 Liability Claims against the District (replaces BPs 2.35, 6.93)
3811 Liability Claim Payments for Money or Damages
3820 Gifts (replaces BPs 6.35, 6.37)
3840 Children on Campus
3900 Speech Time Place and Manner (replaces BP 2.30)

4000

Academic Affairs
4010 Academic Calendar (replaces BP 1.12)
4020 Program Curriculum and Course Development (replaces BP 5.11)
4025 Philosophy and Criteria for Associate Degree and General Education (replaces BP 5.20)
4030 Academic Freedom (replaces BPs 5.10, 5.15, 5.45)
4040 Library Services (replaces BP 5.30)
4050 Articulation (replaces BP 5.12)
4070 Course Auditing and Auditing Fees
4100 Graduation Requirements for Degrees and Certificates (replaces BP 5.20)
4106 Nursing Programs
4110 Honorary Degrees
4210 Student Learning Outcomes (new)
4220 Standards of Scholarship (replaces BPs 4.32, 5.22, 5.23)
4225 Course Repetition (replaces BP 5.22)
4226 Multiple and Overlapping Enrollments
4230 Grading and Academic Record Symbols (replaces BP 5.22)
4231 Grade Changes (replaces BP 4.43A)
4235 Credit by Examination (replaces BP 5.22)
4240 Academic Renewal (replaces BP 5.22)
4250 Probation Dismissal and Readmission (replaces BP 5.22)
4260 Prerequisites and Co-requisites (replaces BPs 9.01, 9.02, 10.01, 10.02)
4300 Field Trips and Excursions (replaces BP 5.35)
4400 Community Service Programs (replaces BP 6.65)

5000

Student Services
5010 Admissions, Special Admissions, and Enrollment (replaces BP 4.05, 4.10, 4.12, 4.14)
5015 Residence Determination
5020 Nonresident Tuition (replaces BP 4.80)
5030 Student Fees (replaces BPs 6.41, 6.43, 6.45, 6.46, 6.47, 6.48, 6.55)
5035 Withholding of Student Records (replaces BP 4.42)
5040 Student Records and Directory Information (replaces BPs 4.25, 4.26)
5050 Student Success and Support Program (replaces BPs 7.00, 7.01, 7.02, 7.03, 7.11, 7.12, 7.21, 7.31, 7.41, 7.51, 7.61, 7.71, 7.81, 7.82, 7.83, 7.84, 7.92, 7.94)
5052 Open Enrollment (replaces BP 5.19)
5055 Enrollment Priorities
5110 Counseling (replaces (BPs 4.30, 4.31, 7.41)
5120 Transfer Center (new)
5130 Financial Aid (replaces BP 4.35)
5140 Disabled Student Programs and Services (replaces BP 5.24)
5150 Extended Opportunity Programs and Services (new)
5200 Student Health Services (replaces BP 4.36)
5300 Student Equity (new)
5400 Associated Students Organization (replaces BP 4.45)
5410 Associated Students Elections (new)
5420 Associated Students Finance  (new)
5500 Student Standards of Conduct (replaces BPs 4.40, 8.01)
5700 Intercollegiate Athletics (replaces BPs 4.50, 4.55)

6000

Business and Fiscal Affairs
6100 Delegation of Authority, Business and Fiscal Affairs
6110 Workers Compensation Settlement Authority
6150 Designation of Authorized Signatures (new)
6200 Budget Preparation (replaces BP 6.02)

6250 Budget Management

6300 Fiscal Management and Accounting (replaces BP 6.03)

6305 Debt

6320 Investments (replaces BP 6.07)

6330 Purchasing

6340 Bids and Contracts (replaces BPs 6.82, 6.84, 6.85, 6.88, 6.90, 6.91)
6345 Approval of Special Contracts and Contract Extensions
6400 Financial Audits (replaces BPs 6.10, 6.11, 6.12)
6500 Property Management (replaces BP 6.91)
6550 Disposal of Property (replaces BP 6.33)
6600 Capital Construction (replaces BPs 6.80, 6.81, 6.83)
6620 Naming of Buildings and Facilities (replaces BP 6.87)

6700 Civic Center and Other Facilities Use (replaces BP 6.64)

6740 Citizens Oversight Committee (replaces BP 1.17)

6750 Parking (new)

6800 Safety (replaces BP 6.60)

7000

Human Resources
7100 Commitment to Diversity (new)
7110 Delegation of Authority for Human Resources (new)
7120 Recruitment and Hiring (replaces BPs 3.10, 3.18, 3.22)
7130 Compensation (replaces BP 3.09)
7140 Collective Bargaining  (new)
7160 Professional Development (new)
7210 Academic Employees (replaces BP 3.26, 5.50)
7230 Classified Employees (replaces BPs 3.32, 3.34, 3.35)
7240 Confidential Employees (replaces BPs 3.15, 3.53, 3.54, 3.55, 3.56, 3.57, 3.63)
7250 Academic Administrators( replaces BPs 3.59, 3.60, 3.61, 3.62, 3.63, 3.65, 3.66,3.68, 3.70, 3.71, 3.72, 3.73, 3.74, 3.76, 3.82, 3.85, 3.86, 3.90)
7260 Classified Managers (replaces BPs 3.59, 3.60, 3.61, 3.62, 3.63, 3.65, 3.66, 3.68, 3.70, 3.71, 3.72, 3.73, 3.74, 3.76, 3.82, 3.85, 3.86, 3.90) 
7280 Volunteers (replaces BP 3.02)
7310 Nepotism (replces BP 3.05
7330 Communicable Disease (replaces BPs 3.17, 3.19, 3.63)
7335 Health Examinations (replaces BP 3.63)
7340 Leaves (replaces BPs 3.71, 3.72, 3.73, 3.74, 3.76, 3.82, 3.92)
7350 Resignations (replaces BPs 1.07, 3.01, 3.90, 3.91)
7360 Discipline and Dismissal – Academic Employees (replaces BPs 1.07, 3.01, 3.90, 3.91)
7365 Discipline and Dismissal – Classified Employees (replaces BPs 1.07, 3.01, 3.90, 3.91)
7370 Political Activity (replaces BPs 3.07, 3.08)
7380 Ethics Civility and Mutual Respect (replaces BPs 3.12, 3.16)
7381 Cash In-Lieu of a Paid Medical Benefits Option (replaces BP 3.13)
7400 Travel (replaces BP 6.39, BP 6.39A, and BP 6.39B)
7700 Whistleblower Protection

 

 

District Administrative Procedures

1000

The District

2000

Board of Trustees
2105 Student Board Members

2110 Vacancies on the Board

2220 Board Committee Staff

2310 Board Meeting Schedule

2320 Special and Emergency Meeting Notification

2340 Agenda Development and Posting

2345 Public Participation at Board Meetings

2360 Board Minutes and Records

2410 Policy Development Process

2430 Delegation of Authority to the Chancellors Staff

2511 Role of Academic Senates in District and College Governance
2710 Conflict of Interest Disclosure
2712 Conflict of Interest Code

3000

General Institution

3100 Organizational Structure

3200 Accreditation

3225 Institutional Effectiveness
 3250 Institutional Planning

3280 Grant Applications and Awards

3300 Public Records Access
3310 Records Retention Destruction
3410 Nondiscrimination
3411 Disability Non-Discrimination and Reasonable Accommodations for Employees
3420 Equal Employment Opportunity
3430 Prohibition of Harassment
3435 Discrimination and Harassment Complaints and Investigations
3440 Service Animals
3500 Campus Safety
3501 Campus Security and Access
3505 Emergency Response Plan
3510 Workplace Violence
3515 Reporting of Crimes
3517 Incident Reporting
3530 Weapons on Campus
3540 Sexual and Other Assaults on Campus
3550 Preserving a Drug Free Environment for Employees
3551 Preserving a Drug Free Environment for Students
3560 Alcoholic Beverages
3570 Smoking
3600 Auxiliary Organizations
3720 Telephone Computer and Network Use
3810 Liability Claims against the District
3811 Liability Claim Payments for Money or Damages
3820 Gifts
3840 Children on Campus
3900 Speech Time Place and Manner

4000

Academic Affairs
4010 Academic Calendar
4020 Program Curriculum and Course Development
4021 Program Discontinuance or Program Consolidation
4022 Course Approval
4025 Philosophy and Criteria for the Associate Degree and General Education
4026 Philosophy and Criteria for Study Abroad Education
4040 Library and Learning Support Services
4050 Articulation
4070 Course Auditing and Auditing Fees
4100 Graduation Requirements for Degrees and Certificates
4101 Independent Study
4102 Career and Technical Education
4103 Work Experience
4104 Contract Education
4105 Distance Education
4106 Nursing Programs
4110 Honorary Degrees
4210 Student Learning Outcomes
4220 Standards of Scholarship
4222 Remedial Coursework
4225 Course Repetition and Repeatable Courses
4226 Multiple and Overlapping Enrollment
4230 Grading and Academic Record Symbols
4231 Grade Changes and Student Grievance Procedure
4232 Pass – No Pass
4235 Credit by Examination
4240 Academic Renewal
4250 Probation
4255 Dismissal and Readmission
4260 Prerequisites, Co-Requisites and Advisories
4300 Field Trips and Excursions

5000

Student Services
5010 Admissions
5011 Admission-Special Admission and Enrollment rev
5012 International Students
5013 Students in the Military
5015 Residence Determination
5020 Nonresident Tuition
5030 Student Fees
5031 Instructional Materials Fees
5035 Withholding of Student Records
5040 Student Records and Privacy
5045 Student Records – Challenging Content and Access Log
5050 Student Succcess and Support Program
5052 Open Enrollment
5055 Enrollment Priorities
5070 Attendance
5075 Course Adds and Drops
5110 Counseling
5120 Transfer Center
5130 Financial Aid
5140 Disabled Students Programs and Services
5150 Extended Opportunity Programs and Services
5200 Student Health Services
5300 Student Equity
5400 Associated Students Organization
5410 Associated Students Elections
5420 Associated Students Finance
5520 Standards of Student Conduct Discipline Procedures and Due Process
5530 Student Rights and Grievance Procedure
5531 Allied Health – Student Appeal of Dismissal for Clinical Performance
5610 Voter Registration
5700 Intercollegiate Athletics

6000

Business and Fiscal Affairs
6100 Delegation of Authority for Business and Fiscal Affairs
6110 Workers Compensation Settlement Authority
6150 Designation of Authorized Signatures

6200 Budget Management

6300 General Accounting

6305 Debt Issuance and Management

 6306 Interest Rate Risk Management

6320 Investments

6330 Purchasing

6340 Bids and Contracts
6350 Contracts Construction
6365 Accessibility of Information Technology
6385 Refreshments Meals Served at Meetings

6400 Financial Audits

6500 Property Management

6550 Disposal of Property

6551 Inventory of Property and Equipment Maintenance

6600 Capital Construction
6620 Namings of Buildings and Facilities

6700 Civic Center and other Facilties Use

6740 Citizens Oversight Committee
6800 Safety

6801 Transportation Safety

6802 Injury Illness Prevention Hazardous Materials Program

7000

Human Resources
7102 Faculty Diversity Internship Program

7110 Delegation of Authority for Human Resources

7121 Faculty Hiring

7123 Hiring Procedures for Regular Academic Administrators and Classified Managers

7125 Hiring Acting and Interim Academic and Non-Academic Administrators

7126 Management Performance Evaluations

7127 Salary Placement for Regular Academic Administrators and Classified Managers

7130 Compensation

7211 Minimum Qualifications and Equivalencies

7231 Classification Plan

7262 Management Employee Transfer and Reassignment

7270 Student Workers

7280 Volunteers

  Form-7280-Volunteers-Human-Resources

7340 Vacation

7341 Personal Illness or Accident Leave

7342 Leave for Illness of Family Member

7343 Bereavement Leave

7344 Leave for Required Court Appearance

7345 Leaves of Absence Without Pay

7346 Occupational Disability Leave

7347 Sabbatical Leave

7349 Catastrophic Leave

7380 Ethics, Civility and Mutual Respect

7400 Travel Authorization

7700 Whistleblower Protection

 BOARD POLICIES

AND

ADMINISTRATIVE PROCEDURES

CHAPTER 2: ORGANIZATION FOR ADMINISTRATION
Environmental Sustainability 2.40

  • Board of Trustees

    Friday 30 September 2016
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  • Peralta Community College District

    The district comprises four campuses serving northern Alameda County.
  • Contact Information

    Peralta Community College District
    Board of Trustees
    333 East 8th Street
    Oakland, California 94606
    Phone: (510) 466-7203
    Fax: (510) 466-0604

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