Grades are posted to transcripts approximately 2-3 weeks after each semester. Please refer to our Academic Calendars and Important Dates page to see when grades are due.  To access your grades (unofficial transcript), please use the Passport Student Administration System.

Please read about our Grading Procedures and Policies below: 

Grading Policy

Grade Point Average

The cumulative grade point average (GPA) is computed by dividing the total number of units a student has attempted into the total number of grade points the student has earned.

Example

A student who earns 5 units of A, 4 units of B, 3 units of C, 2 units of D and 2 units of CR would compute the GPA as follows:

 Procedure for Awarding I, IP, MW, RD, and W

Dropping Classes

It is the student’s responsibility to drop classes:

Dropping or withdrawing from a course is not an automatic process. It is the student’s responsibility to drop the classes he/she is not attending. If the student does not drop a class, he/she will be charged and could receive an “F” grade that will appear on their permanent record.

Students can drop classes online or at the Admissions and Records Office on campus.

Students can drop a class by:

• Using the Passport System via the Internet. Dropping a class using the Student Center
• Completing a Drop Card and turning it in at the campus Admissions and Records Office.

Students will be charged for classes not dropped by the last day to drop and receive a refund.

Note: Refer to the academic calendar to determine the deadline dates for dropping a class with a refund, with no grade, or with a “W”.

Enrollment Fee Refund Information

>>>Dropping a class using the Student Center- PASSPORT HELP 

Withdrawal

A withdrawal reported to the District Admissions and Records Office prior to Census Day, on or before the last day to drop classes and receive a refund, shall not be noted on the student’s academic record.

 A “W” symbol will be recorded on the student’s transcript upon withdrawal after the last day to drop classes without a “W” through the end of the fourteenth week of instruction.

The academic record of a student who has not withdrawn from class nor been dropped by an instructor within the time allowed by this policy must reflect a grade other than “W” as awarded by the instructor. The “W” symbol shall not be used to determine academic probation but only to determine progress probation. 

Note: Refer to the academic calendar to determine the deadline dates for dropping a class with a refund, with no grade, or with a “W”.

About Assessment & Orientation

Many students who are new to college will attend an assessment and orientation session as part of their process to enroll in classes. The purpose of the assessment is to provide students with information regarding their current skills in reading, writing, and mathematics. The results of the assessment, along with other information provided by the student, will be used by counseling staff to assist the student in selecting appropriate courses. The assessment is not used to bar anyone from enrollment in the college, but rather to aid students to choose the best classes based on academic skill level. Special testing is provided for students whose native language is not English. This is called ESL (English as a Second Language) assessment.

During orientation, students are provided with information regarding the college’s programs and services. Students receive information regarding: programs and majors; degree, certificate, and transfer requirements; support services; and other useful information.

For information on how to complete the mandatory orientation and assessment and a student education plan select the college you plan to attend:

Academic and Progress Probation 

Academic Probation

If you have attempted at least 12 semester units and have a cumulative GPA of less than 2.0 at all Peralta Colleges, you shall be placed on academic probation.

If you have a cumulative grade point average of less than 2.0 at the end of any term, either semester or summer session, you shall be placed on probation during the following term of attendance and shall remain on probation until your cumulative grade point average is 2.0 or higher (in accordance with provisions of Title 5).

Progress Probation

If you have enrolled in a total of at least 12 semester units as indicated on the total academic record district-wide, you shall be placed on progress probation when the percentage of W, I, and NP’s recorded reaches at least 50% of all grades recorded. You will remain on progress probation until your percentage of W, I, and NP grades falls below 50% of all grades recorded.

The Office of the Vice President of Student Services will notify you by mail when the college has placed you on academic and/or progress probation.

Probation Procedures

After you receive the notification in the mail that you are on probation, you must then meet with a counselor to gain clearance for registration and to discuss strategies for improving your academic performance, including possible reduction of your study load.

Academic and Progress Dismissal

Academic Dismissal

If you have been placed on academic probation and you earn a cumulative grade point average of less than 1.75 in all units attempted in each of three (3) consecutive semesters, you shall become subject to dismissal. Summer session is considered a semester.

Progress Dismissal

If the college has placed you on progress probation, you shall be subject to dismissal if the percentage of units in which you have been enrolled reaches or exceeds 50% in at least three (3) consecutive semesters for which entries of W, I, and NC are recorded.

Dismissal Procedures

The Vice President of Student Services handles all appeals of dismissal and requests for reinstatement.  The petition committee evaluates circumstances that warrant exceptions to the standards for dismissal and they submit their recommendations to the Vice President of Student Services for final action.

The Office of the Vice President of Student Services will notify you by mail when you are subject to dismissal.