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Grades

15 July 2015

Grades are posted to transcripts approximately 2-3 weeks after each semester. Please refer to our Academic Calendars and Important Dates page to see when grades are due.  To access your grades (unofficial transcript), please use the Passport Student Administration System.

 

Please read about our Grading Procedures and Policies below: 

Grading Policy

Grade Points Definition Policy for Repeating Course with This Grade
A 4 Excellent Permitted-Upon petition and approval from the VP of Student Services or Administrative designee.
B 3 Good Permitted-Upon petition and approval from the VP of Student Services or Administrative designee.
C 2 Satisfactory Permitted-Upon petition and approval from the VP of Student Services or Administrative designee.
D 1 Passing, less than satisfactory Permitted. Upon petition. D will remain but will not be computed towards the GPA.
F 0 Failing Permitted. Upon petition original. F will remain but will not be computed towards the GPA.
P
0 Pass, at least satisfactory, units awarded Not Permitted
NP 0 No Pass; NP means student did not fulfill Permitted. Original NC will remain but will not be computed.
W 0 Withdrawal. W is assigned for students who withdraw officially from a class during the period after the Census date and the end of the fourteenth week of instruction (or between 21% to 75% of instruction for the summer session and short-term courses) Permitted. Original W will remain but will not be computed towards the GPA. 
MW 0 Military Withdrawal.  Permitted. Original MW will remain but will not be computed.
I 0 Incomplete. Incomplete academic work for unforeseeable and justifiable reasons at the end of the term. Not Permitted
IP 0 In Progress  Not Permitted
RD 0 Report Delayed Not Permitted

 

Grade Point Average

The cumulative grade point average (GPA) is computed by dividing the total number of units a student has attempted into the total number of grade points the student has earned.

 

Example

A student who earns 5 units of A, 4 units of B, 3 units of C, 2 units of and 2 units of CR would compute the GPA as follows:

UNITS

ATTEMPTED

 

UNITS COMPLETED

 

GRADE/POINTS

UNITS

GRADE POINTS

5 Units   5 Units  

A = 4 x

5

= 20 grade points
4 Units   4 Units  

B = 3 x

4

= 12 grade points
3 Units   3 Units  

C = 2 x

3

= 6 grade points
2 Units   2 Units  

D = 1 x

2

= 2 grade points
0 Units   2 Units  

CR = 0 x

2

= 0 grade points
14 Units   16 Units       40 grade points earned
 

40 grade points earned ÷ 14 units attempted = 2.85 GPA

 
Units for which the W, P, MW, NC, or were assigned are not counted in units attempted.

 

 Procedure for Awarding I, IP, MW, RD, and W

 

Symbol Definition
I INCOMPLETE

 Incomplete (incomplete academic work for unforeseeable and justifiable reasons at the end of the term) Conditions for removal of the “I” and the grade assigned shall be filed by the instructor with the Office of Admissions and Records and a copy given to the student. A final grade shall be assigned when the stipulation has been completed, or when the time limit for completing the work has passed. The “I” symbol must be made up no later than one year following the end of the term in which it was assigned. The “I” symbol shall not be used in calculating units attempted nor for grade points. A time extension beyond one year but not to exceed one semester or quarter may be granted by petition.

IP IN PROGRESS

In Progress The “IP” symbol shall be used to indicate that the course extends beyond the normal end of an academic term. It indicates that work is “in progress,” but that assignment of a grade must await its completion. The “IP” symbol shall remain on the student’s permanent record in order to satisfy enrollment documentation. The appropriate grade and unit credit shall be assigned and appear on the student’s record for the term in which the course is completed. The “IP” shall not be used in calculating grade point averages.

MW MILITARY WITHDRAWAL

The “MW” shall be assigned only for students who are members of an active or reserve military unit and who receive orders compelling a withdrawal from courses. Upon verifi cation of orders, the “MW” symbol may be given in lieu of a grade at any time aft er the last day to withdraw without receiving a lett er grade (14 weeks for semester colleges). The “MW” shall not be counted in determining “progress probation” and in calculating grade points for dismissal. For students who are members of an active or reserve military unit and who receive orders compelling a withdrawal from courses, the Peralta Community College District shall, upon petition of the aff ected student, refund the entire enrollment fee unless academic credit is awarded.

RD REPORT DELAYED

Report Delayed The “RD” symbol may be assigned by the Offi ce of Admissions and Records only. It is to be used when there is a delay in reporting the grade of a student due to circumstances beyond the control of the students. It is temporary. This temporary symbol shall not be used in calculating grade point averages and shall be replaced by a permanent symbol as soon as possible

W WITHDRAWAL

A withdrawal reported to the Admissions and Records Office during the first four weeks of instruction (or thirty percent (30%) of instruction for the summer session and short-term courses) shall not be noted on the student’s academic record.

A “W” grade symbol will be recorded on the student’s transcript up on withdrawal during the period after the Census date and the end of the fourteenth week of instruction (or between 21% to 75% of instruction for the summer session and short-term courses). The “W” grade symbol shall not be used to determine academic probation but only to determine progress probation. The academic record of a student who did not withdrew from a class nor was dropped by the class instructor within the time allowed must refl ect a grade other than “W” as awarded by the instructor. Students will not be permitt ed to withdraw and receive a “W” in a class more than three times (substandard grades are also included in determining the ability to repeat courses).

Military withdrawals (“MW”) do not count against the “W” withdrawal limit.  There are no restrictions on the number of times a student can receive an “MW” grade

Students are responsible for obtaining drop cards and for submitting them to the Admissions & Records Office.  It is the student’s responsibility to drop a class.  Drop cards are available in the Admissions & Records Office or from any counselor’s office.  Students must then deliver the drop cards to Admissions and Records.  New and continuing students may also use the Passport Student Administration System (https://passport.peralta.edu) to drop classes up to the last day to drop.

 

 

Filed under: Registration Information

Dropping Classes/Withdrawal

15 July 2015

Dropping Classes

It is the student’s responsibility to drop classes:

Dropping or withdrawing from a course is not an automatic process. It is the student’s responsibility to drop the classes he/she is not attending. If the student does not drop a class, he/she will be charged and could receive an “F” grade that will appear on their permanent record.

Students can drop classes online or at the Admissions and Records Office on campus.

Students can drop a class by:

Students will be charged for classes not dropped by the last day to drop and receive a refund.

Note: Refer to the academic calendar to determine the deadline dates for dropping a class with a refund, with no grade, or with a “W”.

Enrollment Fee Refund Information

>>>Dropping a class using the Student Center- PASSPORT HELP 

 

Withdrawal

A withdrawal reported to the District Admissions and Records Office prior to Census Day, on or before the last day to drop classes and receive a refund, shall not be noted on the student’s academic record.

 A “W” symbol will be recorded on the student’s transcript upon withdrawal after the last day to drop classes without a “W” through the end of the fourteenth week of instruction.

The academic record of a student who has not withdrawn from class nor been dropped by an instructor within the time allowed by this policy must reflect a grade other than “W” as awarded by the instructor. The “W” symbol shall not be used to determine academic probation but only to determine progress probation. 

Note: Refer to the academic calendar to determine the deadline dates for dropping a class with a refund, with no grade, or with a “W”.

Filed under: Registration Information

Assessment & Orientation

13 July 2015

About Assessment & Orientation

Many students who are new to college will attend an assessment and orientation session as part of their process to enroll in classes. The purpose of the assessment is to provide students with information regarding their current skills in reading, writing, and mathematics. The results of the assessment, along with other information provided by the student, will be used by counseling staff to assist the student in selecting appropriate courses. The assessment is not used to bar anyone from enrollment in the college, but rather to aid students to choose the best classes based on academic skill level. Special testing is provided for students whose native language is not English. This is called ESL (English as a Second Language) assessment.

During orientation, students are provided with information regarding the college’s programs and services. Students receive information regarding: programs and majors; degree, certificate, and transfer requirements; support services; and other useful information.

For information on how to complete the mandatory orientation and assessment and a student education plan select the college you plan to attend:

 

Berkeleylogo CollegeofAlamedalogo Laney MerrittCollegeLogo

 

 

Filed under: Registration Information

Academic and Progress Probation or Dismissal

1 June 2015

Academic and Progress Probation 

Academic Probation

If you have attempted at least 12 semester units and have a cumulative GPA of less than 2.0 at all Peralta Colleges, you shall be placed on academic probation.

If you have a cumulative grade point average of less than 2.0 at the end of any term, either semester or summer session, you shall be placed on probation during the following term of attendance and shall remain on probation until your cumulative grade point average is 2.0 or higher (in accordance with provisions of Title 5).

Progress Probation

If you have enrolled in a total of at least 12 semester units as indicated on the total academic record district-wide, you shall be placed on progress probation when the percentage of W, I, and NP’s recorded reaches at least 50% of all grades recorded. You will remain on progress probation until your percentage of W, I, and NP grades falls below 50% of all grades recorded.

The Office of the Vice President of Student Services will notify you by mail when the college has placed you on academic and/or progress probation.

Probation Procedures

After you receive the notification in the mail that you are on probation, you must then meet with a counselor to gain clearance for registration and to discuss strategies for improving your academic performance, including possible reduction of your study load.

Academic and Progress Dismissal

Academic Dismissal

If you have been placed on academic probation and you earn a cumulative grade point average of less than 1.75 in all units attempted in each of three (3) consecutive semesters, you shall become subject to dismissal. Summer session is considered a semester.

Progress Dismissal

If the college has placed you on progress probation, you shall be subject to dismissal if the percentage of units in which you have been enrolled reaches or exceeds 50% in at least three (3) consecutive semesters for which entries of W, I, and NC are recorded.

Dismissal Procedures

The Vice President of Student Services handles all appeals of dismissal and requests for reinstatement.  The petition committee evaluates circumstances that warrant exceptions to the standards for dismissal and they submit their recommendations to the Vice President of Student Services for final action.

The Office of the Vice President of Student Services will notify you by mail when you are subject to dismissal.

Filed under: Registration Information

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