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Chancellor Announcement: PeopleSoft Upgrade Phase One Complete

19 February 2021

Dear Peralta Community,

Earlier this week, the Peralta Community College District completed Phase One of our technology upgrade of Oracle’s PeopleSoft system. This has been an all consuming project.  Together, we did it.

With Phase One complete, we have successfully moved our enterprise system for finance, human resources, and student data management to Oracle Cloud Infrastructure.  Moving to the Oracle Cloud improves our cyber security and provides increased protection of student and employee personal information. It also provides for enhanced disaster recovery (let us hope that aspect is not needed).

Also included in Phase One was the upgrade of our tools Passport, PROMT, and ONE Peralta to PeopleSoft version 9.2. The names of the tools and the URLs have changed, while the functions and workflows remain the same for now.

African man sitting at the table and using smartphone. Focus on smartphone
PeopleSoft version 9.2 is mobile-ready and you can now use your phones to complete tasks.

We are now well positioned for Phase Two, which will include the addition of modules in Human Capital Management and Finance Management that will allow us to modernize our workflows. We are just beginning to fully scope out and set a timeline for Phase Two.

Please allow me to express my gratitude to the many people who helped us successfully complete Phase One of our technology upgrade.

First, I want to thank the Board of Trustees, who approved this project in May 2020. FCMAT and CBT both recommended a technology upgrade for the District and I’m grateful to the Board for their commitment to follow up on those recommendations.

Antoine-Melhouelley-photo
Director Antoine Mehouelley

Next, I want to thank Director Antoine Mehouelley, the District IT team, and the Oracle team who have worked on this project tirelessly over the past nine months – often including nights, weekends, and holidays. Thank you for your dedication.

But this work went beyond IT, so I also want to express my gratitude to the Chancellor’s Cabinet, the Department of Human Resources and Employee Relations, the Department of Finance and Administration, the Department of Academic Affairs and Student Success, the Department of General Services, the Department of Marketing, Communication & Public Relations, and the Staff Development Office.  We could not have done this without your many contributions.

And there’s more…I want to thank all the students who participated in focus groups and all those from each of the four colleges who participated in testing teams.

I also want to thank all who participated in our collaborative governance process for this project including the District Technology Committee, the District Academic Senate, the Peralta Classified Senate, PFT, and SEIU.

And thank YOU for your patience while the system was down from Feb 11-15 during the migration.

As you can see, this project had many contributors.  My sincere apologies if I have left out anyone else involved and rest assured, you have my gratitude as well.

Thank you, stay and be well,

Dr. Carla Walter

Interim Chancellor

Peralta Community College District

www.peralta.edu

Filed under: Uncategorized

Peralta Association of African American Affairs to award eight scholarships

17 February 2021

The Peralta Association of African American Affairs is awarding eight scholarships to African and African-American students for their outstanding academic achievements, leadership skills, community service, and to assist them in continuing their education.

Eligibility:

  • Plan to be enrolled in at least six (6) degree applicable units at a community college or four-year institution in Fall 2021.

Note: Proof of Fall 2021 college enrollment is required to receive the scholarship.

  • Enrolled in at least six (6) degree applicable units at student’s home PCCD College, Spring 2021.

  • Must have completed a minimum of twenty-four (24) degree-applicable units within the Peralta Community College District as of Fall 2020 with a 3.0 cumulative degree-applicable GPA (grade point average).

  • Two (2) letters of recommendation: at least one from faculty or staff member at student’s home PCCD college.

The completed application packet, (including two letters of recommendation), must be submitted by Friday, April 9th, 2021. The name of your school’s representative must be listed in the subject line of the email.

Please click the link to complete the application. For the printable application click here. All completed documents must be emailed to scholarshipsfrompaaaa@gmail.com.

For more information regarding the above announcements, please click your affiliated school Berkeley City College, College of Alameda, Laney College, and Merritt College.

Filed under: Uncategorized

Welcome to PeopleSoft version 9.2

17 February 2021

Dear Peralta Community,

PeopleSoft version 9.2 is now live!

Many thanks to the IT team and everyone else who worked over the long holiday weekend to get the system upgraded.

There are some changes you need to know about the new system.

The names of the tools and the URLs have changed, while the functions and workflows remain the same for now.

PeopleSoft version 9.2 is mobile-ready and you’ll be able to use your phones to complete tasks now.

Redirects have been set up from the old system URLs to the new URLs, going either directly to the new tools or to landing pages for Students and Employees

Of course your email, Canvas, Microsoft tools and more remain available via the Peralta Portal here: https://web.peralta.edu/portal/

The other tools that were not available during the upgrade, like ePAF, Power BI reports, and Oracle BI system reports, are now available again.

Note that the Institutional Research BI tools are served from an Institutional Research data warehouse, not the live PeopleSoft 9.2 database. The IR data warehouse is populated from the PeopleSoft database via a daily feed that runs at midnight. Therefore the IR data warehouse used for Microsoft Power BI and Oracle BI reports contain data as of February 9th, the last full day before the cutover. 

Attention Faculty Members: 

What used to be in PROMT is now in 2 places

Now in

Campus Solutions

https://sa.peralta.edu

  • Faculty Center
  • Schedules
  • Rosters
  • Grades
  • Other class & schedule related stuff

Now in

Human Capital Management

https://hcm.peralta.edu

  • View Paycheck
  • Access W2
  • View Benefits
  • Edit Personal Information
  • Other HR related Activities for employees
 

 

All User Names and Passwords are the same as used in PROMT/Passport/ONE Peralta.

Need help figuring things?

The professional development team has built some User Guides to help you figure out how to navigate the new version of PeopleSoft. Have a look here.

Videos for students have been added here

If you need any help you can write the PeopleSoft Support team at pssupport@peralta.edu

Filed under: Uncategorized

Chancellor Search Listening Sessions February 9th

4 February 2021

At a Special Meeting of the Board of Trustees on January 12, 2021, the Board selected AGB Search as the search firm to assist the District in conducting a nationwide search for a new Chancellor. Search Consultants Dr. Kim Bobby and Dr. Richard Wueste will be heading the search.

At the regular Board of Trustees meeting on January 19, 2021, the Board selected three community members (and one alternate) to serve on the Chancellor Selection Committee. The community members selected are Adrien Abuyen, Richard Sherratt, and Lailan Sandra Huan.  Josie Camacho was designated as the alternate.

In accordance with Board Policy 2431, and in order to obtain District-wide and broad community input and feedback to help develop the chancellor’s profile or job description, separate listening sessions will be organized for all stakeholders, including, but not limited to, students, classified and confidential employees, faculty, administrators, members of the community, and the Board of Trustees.

With the preceding paragraph in mind, a series of listening sessions with Dr. Bobby and Dr. Wuest will be held Tuesday, February 9, 2021

For all classified staff at 11:30 a.m. – 1:00 p.m. 

https://cccconfer.zoom.us/j/97380478760

For all faculty members at 1:15 p.m. – 2:45 p.m.

https://cccconfer.zoom.us/j/91837529244

For all students, alumni, and community partners at 3:00 p.m. – 4:30 p.m. 

https://cccconfer.zoom.us/j/97039583179

Thank you for engaging in this very important activity.
We look forward to hearing your feedback at the February 9th listening session.

Filed under: Uncategorized

PeopleSoft code freeze & migration coming up on February 10

1 February 2021

We are making good progress on the upgrade of PeopleSoft to version 9.2. Since returning from winter break, students, faculty, and classified professionals from the four college campuses have been testing functions in version 9.2. These testers have been identifying bugs and things that need adjustment, and our IT colleagues and the Oracle team have been working hard to make the needed fixes.

We are nearing the next step in the upgrade process, which is to cut over from our current version to 9.2.  This cut over process will last several days, beginning on February 10 and concluding on February 16.  This cutover is timed during a long holiday weekend so as to minimize disruption to your work (Friday February 12 we are closed in observance of Lincoln’s birthday and Monday February 15 we are closed in observance of Washington’s birthday).

Here is what will happen:

  • On Wednesday February 10 at 10pm Pacific Time we will shut down access to PeopleSoft 9.0. This means you will no longer be able to access Passport, PROMT, ePAF, reports from PowerBI, or ONE Peralta.
  • From February 10-15 we will copy over all the data from the old system into the new system. 
  • Beginning on Tuesday, February 16 at 6am Pacific Time, we will be allowed back into PeopleSoft accessing the new 9.2 system with our data intact.

Training materials are being created now and will be made available as soon as possible closer to the launch date.  The good news is that most of the PeopleSoft 9.2 workflows are the same as we have now so much of the new system will be very familiar. 

Why are we doing this software upgrade?

First of all, this project will improve the student experience when applying and enrolling. Our current version of PeopleSoft, which powers Passport, is not mobile friendly. We expect that following the upgrade that students will have an easier time of enrolling and updating their personal information via their mobile devices.

Second, the upgrade will help improve financial integrity. PeopleSoft 9.2 will allow us to create complete sets of transactions and reports which will help our financial integrity with accounts payable, cash management control, and maintaining general ledger control. Upgrading our finance technology was a specific recommendation by both FCMAT and Collaborative Brain Trust (CBT) in their 2019 reports.

Third, the upgrade will help modernize our Human Resources processes. It will allow us to streamline processes including leave reporting while adding more integration with other parts of the business, including Finance & Administration.

If you have questions about the upgrade so far, message Mark Johnson at markjohnson@peralta.edu

Filed under: Uncategorized

Chancellor Update: Spring 2021 Labs and Athletic Conditioning

25 January 2021

Dear Peralta Community,

I’m excited about the new year. And with the wonderful Flex Day activities of the past two days, I’m particularly energized and enthused about the spring 2021 semester. 

I have been meeting with the college presidents and other administrators plus classified and faculty union and senate leaders on a Chancellor’s Task Force for Decision Making in Public Health Emergencies. With their input and collaboration, the Board of Trustees allows instructors to teach “hard to convert online” classes and labs, as well as athletic conditioning, on campus this semester. This directive was made effective on January 19, 2021. 

Rest assured, the health and safety of Peralta Community College District students, employees and community members has been and remains our top priority in this pandemic.

Before attending classes, labs, or other activities that are held in person, students must first sign an acknowledgment form (or what we just refer to as the forms here) indicating they understand the risks and will follow the required protocols. We must have the signed acknowledgment form before they can participate in on-campus labs or activities. The acknowledgment forms can be found on Safe Peralta here.  

Instructors and coaches will be responsible for helping students sign these forms using AdobeSign. PFT President Dr. Jennifer Shanoski has already shared the forms and some training on the process with faculty members. My thanks to Dr. Shanoski for helping facilitate the process for getting the forms signed.  

Signed forms are to be shared with the VPs of Instruction at your college. The VPIs will maintain the archive of these signed acknowledgment forms for each college. All of this will be done electronically using Adobe Sign. Any student who wished to refrain from face-to-face interactions may do so; faculty will provide an alternative mode of learning for that student. 

Lab class instructors who wish to keep their classes online are encouraged to do so. Participation in face-to-face instruction is an “opt in” voluntary process for every faculty member. Faculty are required to follow the protocols and engage in screening of any student each class meeting. 

I want to thank all of you: faculty, classified professionals, and administrators, for your continued dedication to serving students during the pandemic. I also thank you for your patience as we navigate the many changes the pandemic presents us. 

Visit https://safe.peralta.edu/ for the latest information about the COVID-19 pandemic and Peralta Community College District.  

 

Thank you, stay and be well, 

Dr. Carla Walter

Interim Chancellor

Peralta Community College District

www.peralta.edu

Filed under: Uncategorized

Leadership Statement on the Electoral College Certification of the President and VP of the USA

7 January 2021

Dear Peralta Community,

Yesterday, our nation witnessed a disgraceful display of vandalism, violence, and insurrection at the United States Capitol, during the long held tradition of validating the will of the people. Many political and educational leaders across the country have rightfully condemned the misguided actions of those rioters who breached the Capitol, and the Peralta Community College District denounces their lawless actions as well.

Let us bear in mind, however, that despite the events of January 6, 2021, we are witnessing historic change and progress. In winning his Georgia Senate race, Jon Ossoff became the first Jewish senator elected from the Deep South in well over a century. With his victory in the other Georgia Senate race, Raphael Warnock will be the first African-American Democrat from the Southern United States to serve in that body. Finally, with Congress certifying the election of President-elect Biden and Vice President-elect Harris, the United States we will have our first Catholic president since John F. Kennedy, and the first African American Vice President ever.

As a community we must remember that some contests are bitterly fought and victories are sometimes hard won. When it comes to the struggle for social reform and justice, there are people who believe that they have a right to challenge those efforts, even when it causes suffering to millions. The violence that was perpetrated on Capitol Hill yesterday was an attack on the democratic values of our country. Let us always remember that as leaders in the California Community College System, we have no other option but to stand upright and advocate for what is right. We commit our leadership to advance student success and dismantle the fabrics of our institution that serve as barriers to equity and inclusive excellence.  

So today, let’s celebrate our new administration, and hold in our minds and hearts a sense of hope, compassion, and commitment to our communities despite the efforts of those who seek to undermine our democratic institutions and our common humanity. 

Thank you and be safe,  

Dr. Carla Walter, Interim Chancellor, Peralta Community College District
Dr. Rudy Besikof, President, Laney College
Dr. Angélica Garcia, President, Berkeley City College
Dr. David Johnson, President, Merritt College
Dr. Nathaniel Jones III, President, College of Alameda

Filed under: Uncategorized

Peralta Safety Services Update – January 6, 2021

7 January 2021

Peralta Community,

We want to update you on the progress we are making on new safety and security services at Peralta Community College District campuses and offices.

The District contract with Alameda County Sheriff’s Office ended Dec. 31, 2020, and we are pleased to report a smooth transition of safety services on New Year’s Eve, from the sheriffs to the District’s safety service providers.

The Peralta Safety Services plan includes four security services providers plus Merritt College Safety Aides (paid students enrolled in the Administration of Justice program) and faculty counselors employed by PCCD. Two vendors, Marina Security Services (Marina) and A1 Protective Services (A1) have been on-boarded and are providing safety services now.  The District is continuing to work with Community Ready Corps (CRC) and Zulu Protective Services (Zulu) to meet the District’s requirements and prepare them for the onboarding process.  A1 and Marina were on site over the holiday break and continue to provide safety services.

Marina is operating the District switchboard and patrolling at the District offices 24/7. Both Marina and A1 are covering all security needs at Alameda, Laney, and Merritt Colleges, while A1 provides security at the Berkeley City College campus.

In the next few weeks, Acting Vice Chancellor of General Services Atheria Smith will visit shared governance, campus-based standing meetings, and other committee meetings to provide additional updates, answer questions, and continue the shared governance processes of improving the District’s re-imagined safety plans and program. If you have any specific questions you would like AVC Smith to address while meeting with your campus, please reply to this message and I will compile the questions for AVC Smith to address.

Lastly, concerns have been raised about qualifications for two of the vendors, Community Ready Corps and Zulu Protective Services, which have won preliminary contracts with the district to provide safety patrols.  We are evaluating concerns and issues raised about these two providers and have hired a respected security consultant, Knowledge Saves Lives to review their qualifications, experience, regulatory compliance, structure, and make a recommendation to the District.

If you need safety and security service, please call the Peralta Safety Services switchboard at 510-466-7236. It is the same number as Peralta Police and rings to the District dispatch office now staffed by Marina Security Services.

We will continue to provide updates on the District’s safety pilot program.

Thank you and be safe,

Mark Johnson
Executive Director
Department of Marketing, Communication & Public Relations
Peralta Community College District

Filed under: Uncategorized

Chancellor’s Update for December, 2020

21 December 2020

Dear Peralta Community,

The year 2020 was about lifting each and every one of ourselves up. As individuals, as family members, and as PCCD community members, we all lifted each other up during this year of great struggles and challenges.

As we head into 2021 with hope, I want to wish everyone a joyous Holiday Season and Happy New Year. And I want to reflect on the Peralta Community College District and the important accomplishments and milestones we have achieved together during a year of in which the pandemic affected our lives and a renewed focus on racial and social justice is changing America for the better.

When 2020 began, and COVID-19 began to impact our health and safety, PCCD cancelled in person classes and transitioned to remote teaching and instruction. None of us were fully prepared for this rapid transition from in-person to remote learning. Yet, we rose to the moment and made remote classes happen over a period of weeks back in March and April. Canvas and Zoom moved from the periphery to the center of our teaching workflows. This was only possible because of the dedicated and hard work of each and every one of you: faculty, students, staff and administration.

I want to touch upon some other important milestones this year, which would not have been possible unless we all lifted each other up:

The Peralta District is Financially Stable and On The Right Path
PCCD is now financially stable and on sound footing through active and thoughtful financial leadership. Both the Accrediting Commission for Community and Junior Colleges (ACCJC) and Moody’s credit service acknowledged in 2020 that PCCD finances are in better shape now than a year ago. Both organizations recognize the considerable work done by PCCD to improve our financial standing. The signs are promising that we are on the right path.

Accreditation Confidence
As you may recall, probationary status was announced by ACCJC in January 2020 for our four colleges. The colleges have now provided ACCJC additional evidence of financial improvement.

We are confident that College of Alameda, Berkeley City, Laney and Merritt Colleges have addressed ACCJC’s concerns and have demonstrated each meets the requirements to be removed from probationary status. We will report back in the New Year.

New Leadership
In 2020, four amazing new presidents were hired. The District tapped Dr. David M. Johnson as president of Merritt College, Dr. Angélica Garcia as president at Berkeley City College, Dr. Rudy Besikof as president of Laney College and Dr. Nathaniel Jones III as president of the College of Alameda. We believe their strategic, inclusive, and equity initiatives will propel these campuses to new achievements.

COA Celebrates 50 and Opens New Liberal Arts Building
The College of Alameda celebrates its 50th anniversary in 2020. As part of this noteworthy event, the New Center for Liberal Arts (Building H) at the College of Alameda was completed in November. The nearly 54,000 sq. ft. building will welcome students and faculty for programming liberal studies and language arts, career and workforce education as soon as the pandemic is over.

State Awards for Berkeley, Laney, Merritt
BCC, Laney, and Merritt colleges were recognized for their exemplary educational work in implementing the Associate Degree for Transfer (ADT) programs by the Campaign for College Opportunity, a California non-profit bipartisan policy and research organization.

Each college received the organization’s inaugural “2020 Equity Champion of Higher Education” designation for their exemplary work in awarding ADTs to Black and Latinx students.  Berkeley City College was also cited for having “one of the highest shares of ADT conferrals for the 2018-2019 school year.” 

Feeding Students and the Community
Congresswoman Barbara Lee honored Dr. Tina Vasconcellos, Vice President of Student Services at College of Alameda, for her leadership in feeding students and community members during the COVID-19 pandemic.

The College of Alameda, in partnership with World Central Kitchen and Steph and Ayesha Curry’s Eat.Learn.Play. Foundation, has given away more than 70,000 free meals to students and the community during the pandemic and injected nearly $725,000 into the food service economy by hiring local restaurants to produce the meals. When the similar partnerships for free food and produce distribution at Berkeley City College, Laney College, and Merritt College are added, we realize that this partnership between Eat.Learn.Play., World Central Kitchen, Peralta Community College District, and the Peralta Colleges Foundation has injected nearly $2 Million into the local economy helping the local food service industry, which has been devastated by the pandemic, and feeding students and community members dealing with food insecurity and recession.

In conclusion, despite significant worldwide, national, and local challenges, Peralta seized opportunities to make the world a better, more equitable, just and educated place. I thank each and every one of you for your role and support in 2020 and send you a joyous Holiday greeting for a Happy New Year in 2021.

Dr. Carla Walter
Interim Chancellor

Filed under: Uncategorized

Chancellor’s Announcement: COVID-19 Update

8 December 2020

While we remain open and offer classes remotely, COVID-19 cases are on the rise in our country, our state, and our local community. On December 6, 2020, Alameda County joined several counties in the Bay Area to implement the state’s new regional Stay Home order. The new order, Number 20-21, began on December 7, 2020 and remains in effect through January 4, 2021. This Order reflects new restrictions imposed by the State of California in its Blueprint for a Safer Economy for Counties in the Purple Tier of the State’s reopening framework and adds additional restrictions. 

So what does this mean for the Peralta Community College District? In short, work and study from home. The health and safety of our students and employees remains our top priority and following this order to stay home will help slow the spread of COVID-19. Please continue to work and study remotely and do not come to a college campus or the District office during the mandated Stay Home order unless it is absolutely necessary. Employees who need to access the college campuses to perform essential functions, should use your college access protocol to obtain approval.  

All athletics team outdoor activities have been paused for the remainder of the Stay Home order.

As we head into the Spring 2021 semester that begins on January 25, 2021, we remain open yet all classes will be offered online, including non-essential Career Education (CE) courses and science labs. Essential CE courses may be limited to capstone courses only and /or may have a start date that is later than January 25, 2021. Athletics, including conditioning classes, will remain paused during the Spring 2021 semester.

We realize this is a difficult time for most of us to remain sheltered in place or to regress to earlier closure guidelines. We are doing all we can to keep our community safe and support student educational needs, now and into the future. We are open in the spring. Our dedicated faculty and staff are available online to support students. We have resources available including free Chromebook laptops and discounts for Internet service.  We offer financial aid including grants like the California Promise Grant, which allows students who are first-time full-time community college attendees to do so for free. Additional grants and scholarships are available from the Peralta Colleges Foundation. 

Visit https://safe.peralta.edu/ for the latest information about the COVID-19 pandemic and Peralta Community College District.  

Thank you, stay and be well, 

 

Dr. Carla Walter

Interim Chancellor

Peralta Community College District

Filed under: Uncategorized

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