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PeopleSoft code freeze & migration coming up on February 10

1 February 2021

We are making good progress on the upgrade of PeopleSoft to version 9.2. Since returning from winter break, students, faculty, and classified professionals from the four college campuses have been testing functions in version 9.2. These testers have been identifying bugs and things that need adjustment, and our IT colleagues and the Oracle team have been working hard to make the needed fixes.

We are nearing the next step in the upgrade process, which is to cut over from our current version to 9.2.  This cut over process will last several days, beginning on February 10 and concluding on February 16.  This cutover is timed during a long holiday weekend so as to minimize disruption to your work (Friday February 12 we are closed in observance of Lincoln’s birthday and Monday February 15 we are closed in observance of Washington’s birthday).

Here is what will happen:

  • On Wednesday February 10 at 10pm Pacific Time we will shut down access to PeopleSoft 9.0. This means you will no longer be able to access Passport, PROMT, ePAF, reports from PowerBI, or ONE Peralta.
  • From February 10-15 we will copy over all the data from the old system into the new system. 
  • Beginning on Tuesday, February 16 at 6am Pacific Time, we will be allowed back into PeopleSoft accessing the new 9.2 system with our data intact.

Training materials are being created now and will be made available as soon as possible closer to the launch date.  The good news is that most of the PeopleSoft 9.2 workflows are the same as we have now so much of the new system will be very familiar. 

Why are we doing this software upgrade?

First of all, this project will improve the student experience when applying and enrolling. Our current version of PeopleSoft, which powers Passport, is not mobile friendly. We expect that following the upgrade that students will have an easier time of enrolling and updating their personal information via their mobile devices.

Second, the upgrade will help improve financial integrity. PeopleSoft 9.2 will allow us to create complete sets of transactions and reports which will help our financial integrity with accounts payable, cash management control, and maintaining general ledger control. Upgrading our finance technology was a specific recommendation by both FCMAT and Collaborative Brain Trust (CBT) in their 2019 reports.

Third, the upgrade will help modernize our Human Resources processes. It will allow us to streamline processes including leave reporting while adding more integration with other parts of the business, including Finance & Administration.

If you have questions about the upgrade so far, message Mark Johnson at markjohnson@peralta.edu

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