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Benefits Enrollment File

16 July 2010

Meeting Notes

Attendees:    David Betts, Jennifer Seibert, Teofila Castro, Michelle Lenh and Raghuvir Goradia

Time:                        2.30 to 3.00 pm

Discussion Points:

  • Enroll all Employees on Retirement Benefits for Workers Comp and Other Post Employment and Unemployment Insurance as Benefit contributions made by employer to be shown on Pay Checks; and

 Purpose: To Account for Employer Expenses and liabilities to be posted when funding and GL interface processes are run on Payroll distribution Menu.

Benefit Enrollment

Employees – Paygroup Classification

Benefit classification

Tax Impact

Percentage – Employer Contribution

Workers Compensation

All

All

None

1.25%

OPEB

Only ADM, RCL, P10, P11, P12.

Only PRB and PFF

None

12.5%

*U.I

All except PCS

All except NON and RET

None

0.72%

 

 

 

 

 

*Unemployment Insurance is to be discussed with Telly and Nancy before enrolling all existing Employees.

David recommended that there will be announcements to communicate to all Employees

And Jennifer suggested posting a sample Pay check on the web site in case Employees have any questions.

Except few Employees who are not to be accounted for actuarial purpose have been identified and should not be accounted for Employer’s OPEB Contribution. David or Jennifer will send an e-mail to I.T identifying them. 

Sr.

Task/Activity/Process

Ownership

Process

01

Enroll Employee for Workers’ Comp., OPEB and Unemployment Insurance

HR

All Existing Active Employees will be enrolled through automated process in respective benefits. Beginning October, 2010 HR will enroll all New Hires or Job transfers or Re-Hires in the required Benefit for the respective Employment instance.

02

Benefit Programs

Benefits

Benefit Program will be updated accordingly and maintained by Benefits.

03

Review Paycheck 

Payroll

On Pay Calc Process, Payroll will review the respective enrollment will show up as a Non Taxable Employer Paid Benefit contribution.

04

Review Actual distribution

Finance

Verify the Budget data has respective Object/Account Codes as expected.

 

 

 

 

Note:

It is noted all Employees are inactive or with a new employment instance# or Paygroup transfer, if re-hired needs to be enrolled in respective Benefit plans.

Filed under: Human Resources Functionality Team, Meeting Minutes

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