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Library Functionality Team Issues Log

1 August 2010

Dept:

Assigned To

Task Description

Status Report

Next Steps

Library

 

 

 

 

 

 

Top priority: District IT needs to handle the annual subscriptions for the digital collections (databases vital to library services connected with instructional programs). The annual budget should build in for regular increases and increases due to enrollment growth.

[Not Peoplesoft, but District IT]

URGENT: Top priority for the four college libraries, as funding does not currently exist to support this (TTIP reduced and now gone), and as funding efficiencies might be possible with district-wide orders (eliminate double-counting of students at multiple colleges, etc)

Budget and staff should be assigned for this task as soon as possible.

 

The time value of money is such that deadlines must be followed or these materials cost more.  First bills for new orders are due in August. Renewals must be ordered/prepaid in November (spring) and April (fall).

 

 

 

 

 

 

 

High priority: Ability of library technicians to get access to requisitions and PO finance information; to access and generate/save/print reports; get circulation and other data for reports required of libraries (annual ALS survey, others); training and support on Peoplesoft finance/data.

Permissions and appropriate levels of employee access now take 9 to 12 months, even with high level intervention by college administrators.

 

 

A standard “permission list” for library technicians should be established with Head Librarian input, so that permissions can happen routinely and promptly for library employees. The same should be established for Head Librarians.

 

 

High priority: Head Librarians need to be a part of the approval “check-off” in Peoplesoft so as to verify and track purchasing in libraries. Currently goes straight from library techs to general administrators, resulting in errors not be caught timely.

This was the case until Peoplesoft.

 

 

 

 

 

 

 

 

ILS—New Districtwide Integrated Library Cataloguing System: Purchase, installation, training, maintenance

Ongoing

Complete purchase, ensure corresponding Peoplesoft systems in order, install and test for a June 2011 roll-out

 

Libraries, Continued

 

 

ILS– New Integrated Library System: Need real time connection with Peoplesoft

 

 

Needs to be in place for testing before June 2011 roll-out

 

 

ILS–  New Integrated Library System: Need districtwide remote authentication for students (for access to databases)

Was to have been part of the Peoplesoft system, never completed  [Note—this also needed for distance education.]

Needs to be in place for testing before June 2011 roll-out

 

 

ILS—New Integrated Library System: need active employee records to upload into library system which distinguishes between student employees and hourly classified employees

Access to employee records available, but because of this remaining piece there is still manual work that must be done for employee users of libraries

Requested for as soon as possible

 

 

Employee ID cards need bar codes to associate with employee Peoplesoft records, as is the case for students. This will allow the ID cards to serve as library cards.

Needed to reduce manual inputting and tracking, creation and maintenance of separate systems

With increased check-out of audio visual materials and equipment, this is becoming important

 

 

 

 

 

 

 

Back-up generator and uninterruptable power supply important for library functioning

 

Recent power outage and impact on student and finance Peoplesoft impacted library functioning.

 

 

 

 

 

 

 

Filed under: Library Functionality Team, Project Logs

  • Peralta Community College District

    The District comprises four colleges serving northern Alameda County.
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